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If you’ve landed on this blog post, then chances are you’re looking for some awesome insights into improving your company’s ability to track time. Below is an insight into our journey with Wrike so far, while highlighting some insights into our favourite features we use in Wrike.
Past
Our Director’s Brief As many projects start out at iThinkMedia, our managing director, Chris Ailey, tasked us with looking into how to track agency time more efficiently. The aim was to find a way of tracking billable and non-billable time to help us achieve the following goals:- Improve agency time efficiency
- Increase visibility of where time is spent
- Improve communication between departments & team members
- Track documents per task and meeting notes
- Flexible to tailor to your needs e.g. folder structure setup
- Multiple views available e.g. Gantt chart, task and timesheet views
- Easy to setup and start tracking time
- Wrike provides online support, training and conference calls
- Flexible invoice dates
- Easy to share documents & communicate with your team
Present
At the moment we’ve managed to improve our time tracking visibility for client billable time and some non-billable time. We organise our time better each month, allowing us to identify and free up around 10-20% of our weekly working hours. This has enabled to us to focus more on our own agency marketing activities and in-house training.
Future
Developing Wrike further within our team is the key focus and there are a few areas that we‘re working on, such as improving the folder structure for logging time and further internal training for staff members. We’re now looking to roll Wrike out to other teams within our business to become more time efficient and to give our director and managers even more visibility on where agency time is being spent. Considerations Even though we’ve made progress with using Wrike, I wanted to set some expectations about implementing time management software or methods into your own business. Here are a few key points that we recommend you consider:- Agree a standard way of working. It doesn’t always matter what the solution may be e.g. software or spreadsheet, as a manager or director it’s imperative to educate your teams on a standard way of working and support them until it is ingrained within their daily working lives.
- Quality of training will also help colleagues that are less averse to change.
- Scalability – Your company may be using Excel spreadsheets to track time which is fine to some extent. However, considering how manageable this will be if your company grows in a year or two. Software such as Wrike can help with the scalability of company growth.
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